PMC Meeting: July 16, 2024

Attending: Anne Christensen, Leila Gonzales, Chris Hallberg, Demian Katz, Josef Moravec, Peter Murray, Mohan Raj Pradhan

Apologies: Oliver Goldschmidt, André Lahmann, Ere Maijala, David Maus

• Demian/Mohan: make further progress on documentation updates. ONGOING
• Mohan: Share example eBook with PMC when ready (for discussion of “supports the project” logo/wording). DONE
• André / Craig: Begin drafting article about PMC development and sustainability. ONGOING
• Leila / André / Peter: Continue investigating possible applications of AI tools to support the community. ONGOING
• André / Demian: continue Summit planning activities. ONGOING
• Chris / Demian: Make outdated page report available to support documentation maintenance plan. ONGOING
• ALL: Begin reviewing (and initialing) popular pages in the wiki. ONGOING

This year's goals:

• Release versions 10.0 (DONE) and 10.1
• Hold a VuFind® Summit in Fall, 2024 linked with WOLFcon in some way
• Develop a documentation maintenance plan - DONE
• Investigate possible uses of AI for documentation, support, code reviews, etc.
• Perform literature review in Code4lib Journal/other sources regarding PMC/sustainability; draft and contribute an article if there is a sufficient need/gap.
• Marketing improvements (review vufind.org accessibility, improve content as needed)

David reports that Hajo will likely be unable to continue on the PMC; David himself is also currently unable to commit time due to other obligations, though he may be able to do so in the future.

For now, the PMC does not plan to try to refill the seat, but we can do so if David decides to formally leave the group (as opposed to his current indefinite hiatus).

Demian has established the popular pages list – please review pages and initial when complete.

Demian has made significant progress on reviewing popular pages.

Points for discussion:

• On the installation page, should we make a more specific statement about which older versions should not be installed (e.g. don't install versions older than X years, and/or check the security page for issues)? Maybe “please install latest versions only.” Leila also asked whether we should remove older versions from the download page, though there seems to be desire to keep them for historical reasons.
• Is anyone willing to review the Koha indexing page?
  • Josef will look at these.
• Is anyone willing to watch the popular videos and assess whether they might be worth updating/re-recording?
  • Chris will review whether transcriptions have been enhanced for popular videos.

Chris is still working on developing the outdated pages report.

Demian and Mohan should update the DOAJ page and create a NepJol page based on recent experiments.

Work is still pending on the PubMed Central “open data sources” page. Mohan also plans to contribute documentation related to integrating SubjectsPlus (which recently had example XSLT import configs added to the project) and Moodle (which is still being researched).

No news.

No news.

Chris' improvements have been merged. Discussion: do we need to do more accessibility/marketing work to consider that goal completed?

Chris may make some more improvements in future, but we can consider this year's project complete.

Prior to the meeting, Mohan shared by email a first draft of a book he is hoping to use as a fundraising tool for the project.

Mohan would like to use the VuFind® logo on the books and treat VuFind® as the publisher. He would also like VuFind® to sign contracts related to the ownership of the content. The Open Library Foundation does not have prior experience with publishing, and it is unclear whether there may be legal expenses related to contract review. Peter offered to work with Demian to investigate these issues with OLF.

André reports that the Summit schedule is nearly finalized and registration will open soon.

Some other possible items for the future:

• “Good first issue” highlighting
• Investigate getting a VPAT
• Outreach to forks for new feature contributions
• Look at It Take a Village Toolkit Governance Activities.
• Look at It Take a Village Toolkit Technology Activities.

Demian will be unable to attend the scheduled August 20th meeting. Discussion: should we move or cancel it?

Consensus: move to August 13th.

None this month.

• Demian / Mohan: make further progress on documentation updates.
• Demian / Peter: investigate the practicalities of treating VuFind® as a publisher under the OLF.
• André / Craig: Begin drafting article about PMC development and sustainability.
• Leila / André / Peter: Continue investigating possible applications of AI tools to support the community.
• André / Demian: continue Summit planning activities.
• Chris / Demian: Make outdated page report available to support documentation maintenance plan.
• ALL: Continue reviewing (and initialing) popular pages in the wiki.