Attending: Galen Charlton, Anne Christensen, Leila Gonzales, Demian Katz, André Lahmann, David Maus, Ere Maijala, Craig Murdoch, Mohan Pradhan

Apologies: Oliver Goldschmidt, Chris Hallberg

• ALL: submit signed Conflict of Interest policy acknowledgments to Demian for submission to the OLF (if you haven't already). DONE
• Demian/Mohan: make further progress on updating Koha installation and Open Data Sources wiki pages. ONGOING
• André/Demian: continue investigation of lokalise platform for i18n (decide whether or not to use lokalise translations for release 9.0 by Friday, February 17). ONGOING
• André: investigate potential costs of a security audit. ONGOING
• Demian: Schedule a meeting to discuss training/documentation with Mohan and interested RSP representatives. DONE
• Chris/Demian/Ere: Develop a video to highlight 9.0 changes when the release is finalized. ONGOING
• Demian: Work with Susan to begin an inventory of wiki content (outdated pages, references to old versions, etc.) DONE
• Demian: Begin research to improve or replace PHP_CodeSniffer, to improve quality of DocBlocks. DONE
• Demian/Leila (if willing): Capture high-level documentation survey results for future reference (decided to use Google Drive instead of Wiki). DONE
• ALL: Think about documentation improvements for further discussion next time. DONE
• ALL: Think about whether/how to participate in WOLFcon 2023. ONGOING
• Demian: include “recruiting a new member” on the agenda for next month, since Leander does not plan to renew for a second term. DONE
• Demian: include documentation on a future Community Call agenda for further discussion. DONE

With Leander's departure at the end of this month, we should recruit a new member.

Demian will remove Leander from the PMC list in the wiki following the meeting and send out recruitment emails to candidate(s) discussed during the meeting.

This has not been started yet. Demian will work on a slide deck prior to the release. We can present and record this as part of the April Community Call now that a release date is set.

Susan Turkel at Villanova has reviewed the entire wiki sitemap and highlighted some pages that need attention. Demian will review the list and is happy to share parts of it if others are willing/able to assist. André and Craig offered to help with this.

Demian and Mohan continue to collaborate on Koha documentation, and several sections of Mohan's documentation have been moved into the wiki, while the process has also led to significant improvements/updates to other existing wiki pages.

Work is still pending on MeSH, DoAJ, PubMed Central and NepJol “open data sources” pages. Mohan also plans to contribute documentation related to integrating other software packages like SubjectsPlus and Moodle, which also support OAI-PMH.

Demian added documentation to the March Community Call agenda as discussed last month. This conversation led to a decision to standardize on PSR-12, and Demian has been working on a series of pull requests to implement this modernization. A possible next step after this could be to work toward stricter phpstan validation.

The project now has a shared Google drive through OLF; Demian put the documentation survey results here for future reference (rather than going through the time-consuming process of transferring into the wiki).

Several RSP representatives (Mohan, Anne, Hugo and Galen) met last month to talk about documentation and training. Mohan is going to distribute a list of existing documentation that is ready for proofreading. Galen expressed some interest in building a reference manual to complement the “Learning” book. Some possibilities for future training sessions were discussed. A follow-up call is scheduled for next week, March 22 at 8am EDT.

There was some discussion about the reference manual idea – Galen's inspiration comes from the Evergreen project, where documentation is maintained as part of the same source repo as the code, using ASCII doc format. This could better support having version-specific documentation in appropriate and accessible places, and could relieve some of the burden from the wiki (e.g. the wiki can just link to the documentation where appropriate).

These have been received from everyone and submitted to OLF – thanks!

The decision was made not to use Lokalize for the 9.0 translation cycle, as there are still some issues to work through. Demian is currently working through the normal manual translation process for 9.0.

André proposed setting a separate meeting to discuss Lokalize and figure out next steps. André will coordinate with Demian on Slack.

Demian is still waiting for further input on three pending memberships. A payment has just been received, so hopefully an announcement will be coming shortly.

The OLF seems receptive to the idea of discussing grants/external funding at WOLFcon 2023. Once the program committee forms, we can discuss this with them in more detail.

Goal Review:

• Release versions 9.0 and 9.1 (April / October?)
• Hold a VuFind Summit in Summer, 2023 linked with WOLFcon in some way
• Run fundraising campaign in parallel with summer conference season
• Complete a documentation improvement project
• Complete a website improvement project (marketing-oriented)
• Finish implementation of standard translation platform
• Investigate possible training partnerships and fundraising around training materials

Next planned “membership drive” – in tandem with next Summit, which in turn will likely be timed around the next WOLFcon.

André has reached out for a quote about a security audit; currently awaiting results.

See December 12, 2022 minutes for brainstorming notes about use of funds.

Some other possible items for the future:

• Develop a documentation maintenance plan
• “Good first issue” highlighting
• Outreach to forks for new feature contributions
• Marketing project (better VuFind® definition, website improvements, etc.)
• Publication / presentation efforts related to PMC and sustainability
• Look at It Take a Village Toolkit Governance Activities.
• Look at It Take a Village Toolkit Technology Activities.

None this month.

• Demian: send out recruitment email for new PMC member.
• Demian: share wiki improvement notes with André and Craig.
• Demian/Mohan: make further progress on updating Koha installation and Open Data Sources wiki pages.
• André/Demian: continue investigation of lokalise platform for i18n (schedule one-on-one meeting to discuss/troubleshoot)
• André: share security audit quote when received from vendor.
• Demian: Develop slides for next month's 9.0 release video; share with Chris and Ere.
• ALL: Think about whether/how to participate in WOLFcon 2023.