VuFind Documentation

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====== Exporting Records from Koha ======

// Thanks to Mohan Pradhan and Mariyapillai Jayakananthan for developing this documentation. //

Before you can load records into VuFind, you must first extract them from Koha.

To retrieve records from Koha, there are two possible approaches:

  * I. Use the OAI-PMH protocol
  * II. Manually export the MARC data from Koha

Each approach is described in a section below; you can choose one or the other but do not need to do both. Option I (OAI-PMH) is recommended, as it makes automatic, incremental updating much easier.

===== Option I: OAI-PMH Configuration in Koha =====

In Koha, OAI-PMH should be enabled by visiting Home/Administration/Systems preference/Web services. Be sure that the OAI-PMH, OAI-PMH:AutoUpdateSets and OAI-PMH:AutoUpdateSetsEmbedItemData preferences are all set to "Enabled."

{{ :configuration:ils:examples:s1.png?600 |Koha's OAI-PMH Configuration Screen}}

You can check whether the service is enabled by visiting {Koha OPAC URL}/cgi-bin/koha/oai.pl?verb=Identify in your web browser. If the service is turned on, you should see something similar to this:

{{ :configuration:ils:examples:s2.png?600 |Koha OAI-PMH Identify Results}}

Before harvesting data from Koha to VuFind, you should click the Records button then click metadata[format marc21], and you should see something similar to the following:

{{ :configuration:ils:examples:s3.png?600 |Koha OAI-PMH Records}}
===== Option II: Manually Exporting MARC Data from Koha =====

  - Log in to Koha.
  - Go to Home > Tools > Export data
  - Fill in the form: {{ :configuration:ils:examples:s4.png?600 |Koha export form }}
  - Click "Export bibliographic records"