PMC Meeting: January 9, 2023

Attending: Anne Christensen, Chris Hallberg, Demian Katz, Oliver Goldschmidt, Leila Gonzales, André Lahmann, Ere Maijala, David Maus, Mohan Pradhan

Apologies: Craig Murdoch, Leander Seige

• ALL: submit signed Conflict of Interest policy acknowledgments to Demian for submission to the OLF. ONGOING
• ALL: review/comment on/approve Conflict of Interest changes to governance document: pull request #2653 ONGOING
• ALL: consider whether to renew for a second PMC term when our two year anniversary arrives in April, 2023. ONGOING
• Demian: announce/distribute documentation survey on Monday, January 9. DONE
• Demian/Mohan: make further progress on updating Koha installation and Open Data Sources wiki pages. ONGOING
• André/Demian: continue investigation of lokalise platform for i18n. ONGOING
• Demian: add Equinox to RSP list on website. DONE
• Demian: follow up on pending RSP payments. ONGOING
• André: investigate potential costs of a security audit. ONGOING

Ere pointed out that Code of Conduct email address was weird. Demian will update the documentation to use info@vufind.org instead.

Demian announced the documentation survey. We'll leave it open for a month, closing the week of February 6 for discussion at the February PMC meeting.

Demian just shared the latest quarterly vufind.org website usage statistics.

Demian and Mohan continue to collaborate on Koha documentation.

Work is still pending on MeSH, DoAJ, PubMed Central and NepJol “open data sources” pages.

Several PMC members still need to submit signed COI policies; in some cases, there is still institutional discussion underway (hoping for resolution soon, but progress was not made last month due to holidays).

André figured out how to support the translation domains, and a new feature to export with quotes has been added by the platform, which should make exporting work better. André will continue testing.

Several other RSP payments are still pending; Demian will follow up when time permits.

Demian will send application form to Mohan for HealthNet.

Next planned “membership drive” – in tandem with next Summit, which in turn will likely be timed around the next WOLFcon.

See December 12, 2022 minutes for brainstorming notes about use of funds.

Mohan and Demian have continued to discuss future training and documentation development. Mohan has some ideas about using training/documentation for fundraising and would like to discuss possibilities with interested RSPs and PMC members. Demian will schedule a meeting once he knows who wishes to participate; please let him know if you would like to join.

Some other possible items for the future:

• Develop a documentation maintenance plan
• “Good first issue” highlighting
• Outreach to forks for new feature contributions
• Marketing project (better VuFind definition, website improvements, etc.)
• Publication / presentation efforts related to PMC and sustainability
• Look at It Take a Village Toolkit Governance Activities.
• Look at It Take a Village Toolkit Technology Activities.

Demian noticed that David is not a committer on the GitHub project; he will add him (@dmj).

• ALL: submit signed Conflict of Interest policy acknowledgments to Demian for submission to the OLF (if you haven't already).
• ALL: review/comment on/approve Conflict of Interest changes to governance document: pull request #2653
• ALL: consider whether to renew for a second PMC term when our two year anniversary arrives in April, 2023.
• Demian/Mohan: make further progress on updating Koha installation and Open Data Sources wiki pages.
• André/Demian: continue investigation of lokalise platform for i18n.
• Demian: follow up on pending RSP payments.
• André: investigate potential costs of a security audit.
• Demian: Add David as a GitHub committer.
• Demian: Schedule a meeting to discuss training/documentation with Mohan and interested RSP representatives.
• Demian: Send RSP form link to Mohan.
• Demian: Change email address in Code of Conduct to info@vufind.org.