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--- community:pmc_meetings:minutes20210809 [2021/08/09 15:25] – [Action Items] demiankatz
+++ community:pmc_meetings:minutes20210809 [2021/08/09 15:46] (current) – [6. Summit Planning] demiankatz
@@ Line 3: / Line 3: @@
 Attending: Leila Gonzales, Chris Hallberg, Demian Katz, Mohan Pradhan, Hajo Seng
-Apologies: Oliver Goldschmidt, Ere Maijala, Craig Murdoch
+Apologies: Oliver Goldschmidt, André Lahmann, Ere Maijala, Craig Murdoch, Leander Seige
 ===== 1. Review of Action Items from Previous Meeting =====
@@ Line 18: / Line 18: @@
 ===== 2. New Committer Nominations =====
-Demian nominated several new candidates for committer access. He also proposed a standard [[community:roles_and_responsibilities:committer_invitation|invitation letter]] for candidates that are accepted.
+Demian nominated several new candidates for committer access. He also proposed a standard [[community:roles_and_responsibilities:committer_invitation|invitation letter]] for candidates that are accepted. There was some discussion about voting process, since this is our first time through this process. For now, we decided that a simple majority was sufficient to approve the proposals, and there were no objections to any of the candidates. In future, nominations should continue to be shared by email with the PMC group for discussion/approval, and meetings can be used for real-time discussion as needed. Demian will send invitations to the current group of new nominees.
 ===== 3. Membership Levels and Benefits =====
@@ Line 48: / Line 48: @@
 ===== 6. Summit Planning =====
-Demian has been working with Lila Nyaichyai from Tribhuvan University to plan the Summit. A call for papers has been sent out, and the Zoom Webinar session is already prepared. Please share the CFP with interested parties and spread the word about the Summit. We can discuss scheduling further once some proposals have been received.
+Demian has been working with Lila Nyaichyai from Tribhuvan University to plan the Summit. A [[community:conferences:summit_2021:cfp|call for papers]] has been sent out, and the Zoom Webinar session is already prepared. Please share the CFP with interested parties and spread the word about the Summit. We can discuss scheduling further once some proposals have been received. It would be helpful if PMC members could consider possible topics for presentation at the Summit to ensure we have a full program regardless of outside submissions, but PMC-originated topics can be decided later, so as to fill any obvious gaps left by outside submissions.
 ===== 7. Release Planning =====
 Demian has been working to complete outstanding work slated for VuFind 8.0; a significant amount of work has been completed since last call, and even more is currently in progress. Due to summer vacations, it has been hard to get everything reviewed, but things are nonetheless moving forward reasonably well. It is still necessary to decide upon a release date. Discussion: the end of August might be feasible but would be rushed; if we want to give ourselves more time, should we aim for September, or closer to the Summit?
+Following discussion, September 20th was decided upon as the 8.0 release date.
 ===== 8. OLF Update =====
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   * Demian: Continue moving OLF membership process forward.
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