This is currently an agenda; it will be converted to minutes following the actual meeting.

Attending:

Apologies:

• Demian: draft 2022 VuFind Summit CFP form. DONE
• ALL: consider volunteering to lead “Intro to VuFind” session in person at WOLFcon. DONE
• André: coordinate with Beth on final details of “VuFind for Specialised Information Services” session. DONE
• Demian: schedule 8.1 release. DONE
• ALL: review/comment on 8.1 pull requests as time permits. ONGOING (but almost done)
• Craig: finalize RSP agreement draft
• Craig: begin RSP form draft
• Demian/Mohan: make further progress on updating Open Data Sources wiki pages. ONGOING
• Leila: make progress on 2021 VuFind Summit video editing. DONE

Oliver will be attending in person, and may be able to lead the Introduction to VuFind session.

Mohan suggested that it would be good to announce plans for next year's Summit at the end of this year's; if we can manage an in-person event tied to WOLFcon, it would be good to let people know about that well in advance. We should find out the location of the next planned WOLFcon to determine the feasibility of this.

The VuFind Summit call for papers has closed, with seven submissions received (one of which is a two-part event). This seems to be enough content to support a two-day Summit; we could expand to three days if any PMC members which to present and have not already submitted proposals. Demian is willing to draft a schedule once we agree on an overall length.

Demian has opened pull request #2467 to get the code from the InTech Open wiki page merged into the project. There are still some outstanding TODOs that need to be addressed.

Demian also significantly trimmed back the Linked Data page, updating broken links where possible and removing outdated information.

Current assignments:

• Mohan: review/edit/update MeSH, DoAJ and PubMed Central pages; add NepJol page.
• Demian: InTech Open and Linked Data pages.

Email updates still pending.

Work on the 8.1 release is nearly complete – there are currently just two in-progress pull requests (plus outstanding translation work) remaining. Demian proposes creating the release-8.1 branch and merging dev-9.0 into dev soon.

Craig has finalized the document and has drafted a mock-up of the submission form.

Scott from OLF has reviewed the result and approves of it.

Next steps:

• Once submission form is ready, reach out to existing VuFind vendors to gauge interest and solicit feedback (this may also be a good time to discuss trademark compliance, which has been on the “future issues” list for a while).
• Incorporate the RSP program into the wiki in a way that makes it clear how it relates to our existing membership model; perhaps we need a combined table of benefits to show how these things compare to each other.

All outstanding video editing work has been completed.

Some other possible items for the future:

• Develop a fundraising communication plan - after completion of Registered Service Provider work
• Develop a documentation maintenance plan
• Investigate Dokuwiki enhancements (“old page” alerts, “page ownership” mechanism)
• Community Call restructuring / marketing
• “Good first issue” highlighting
• Outreach to forks for new feature contributions
• Marketing project (better VuFind definition, website improvements, etc.)
• Publication / presentation efforts related to PMC and sustainability
• Look at It Take a Village Toolkit Governance Activities.
• Look at It Take a Village Toolkit Technology Activities.