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--- community:conferences:summit_2023:cfp [2023/05/09 13:42] – created demiankatz
+++ community:conferences:summit_2023:cfp [2023/06/05 13:52] (current) – demiankatz
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 ===== Call for Papers =====
-Since 2007, the VuFind® Community has been building and maintaining the most flexible and feature-rich open source discovery system for libraries and other cultural heritage institutions all over the world. The project has a long history of annual Summits to share information and plan for the future. This year, the Summit will be held in conjunction with [[https://openlibraryfoundation.org/about/wolfcon/upcoming/|WOLFcon 2023]], which will feature some in-person VuFind® content while continuing to support international virtual participation.
+Since 2007, the VuFind® Community has been building and maintaining the most flexible and feature-rich open source discovery system for libraries and other cultural heritage institutions all over the world. The project has a long history of annual Summits to share information and plan for the future. This year, the Summit will be held as part of [[https://openlibraryfoundation.org/about/wolfcon/upcoming/|WOLFcon 2023]], which will feature some in-person VuFind® content while continuing to support free, international virtual participation.
-We call for participation at the VuFind® Summit 2023, held the week of 21 August 2023, with most events taking place from 01:00 pm UTC until 04:00 pm UTC.
+We call for participation at the VuFind® Summit 2023, held August 22-24, 2023.
 Possible topics for talks and training sessions could include:
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 ===== Accepted formats for the summit =====
-  * **Talks** – 20 minutes with additional 10 minutes q&a (in English language, please let us know if you have time preferences).
+WOLFcon offers a few session formats, which are detailed on the [[https://docs.google.com/forms/d/e/1FAIpQLSdVgfxdSfzCp6v7SJXJmvoksSijR24uXMfqKnsQQ6ct_oeFPg/viewform|WOLFcon 2023 Proposal Form]]. For shorter talks, please feel free to select the "Lightning Talk" format, and we will endeavor to group these together into VuFind®-themed clusters.
-  * **Lightning Talks** – registration will be provided at the summit (in English language).
-  * **Training** - hands-on session on specific practical topics of variable length (in English language, please let us know if you have time preferences).
-  * **Custom** – any other contribution which opens space for participation and engagement (any language, any time).
 ===== Deadline / Submission Details =====
-** Please submit your applications for talks or any other contribution through the online submission form [link coming soon] before 3 July 2023 at 12 pm UTC+2. **
+** Please submit your applications for talks or any other contribution through the [[https://docs.google.com/forms/d/e/1FAIpQLSdVgfxdSfzCp6v7SJXJmvoksSijR24uXMfqKnsQQ6ct_oeFPg/viewform|WOLFcon 2023 Proposal Form]] before it closes on June 19, 2023. **
+Some things to keep in mind when filling out the form:
+  * If you are not sure about room size, "Medium room" should accommodate most VuFind events.
+  * Be sure to select "Webinar Style Broadcast" or "Collaborative or Hybrid Meeting" under the "Virtual component" section as appropriate.
+  * If you are presenting virtually, please be sure to note use the "List any sessions this session cannot be in conflict with" section to note that Demian Katz will need to be present to facilitate a virtual presentation.
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