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Table of Contents
PMC Meeting: November 14, 2022
This document is currently an agenda; it will be converted to minutes following the meeting.
Attending: Galen Charlton, Anne Christensen, Oliver Goldschmidt, Leila Gonzales, Chris Hallberg, Demian Katz, Ere Maijala, Craig Murdoch, Mohan Raj Pradhan
Apologies: André Lahmann, Leander Seige
1. Review of Action Items from Previous Meeting
- Demian: update “VuFind for Project Managers” wiki page. DONE
- Demian: build skeletal “Production Checklist” page and link to appropriate places. DONE
- ALL: add detail to “Production Checklist” once Demian has shared the link. ONGOING
- Mohan: make further progress on updating Open Data Sources wiki pages. ONGOING
- ALL: edit page ownership in the wiki for pages that you maintain (and feel free to assign pages on behalf of other users if/when appropriate – e.g. Demian does not object being assigned to pages by others). ONGOING
- Demian: send follow-up messages to listed service providers (with deadline). DONE
- Demian: send reminders about Community Call survey. DONE
- Demian: provide access to VuFind's Lokalise account for André. DONE
- André: test access to Lokalise (once available) and investigate how platform could be utilized for the project (check accuracy of import, examine export options, etc.) ONGOING
- ALL: think about potential questions for the Documentation Survey (for discussion next month). ONGOING
2. Documentation
Work is still pending on MeSH, DoAJ, PubMed Central and NepJol “open data sources” pages.
Mohan has made some progress on documentation and will be sending some documents to Demian for entry into the wiki tomorrow.
Demian and Ere made progress on the Production Checklist page.
Demian shared a proposed draft for the documentation survey and welcomes feedback from others.
Leila will put up a link based on the draft for further discussion. We'll discuss more next meeting and hopefully release early in 2023.
3. Release Planning
The current process on the Community Call seems to be working well; Demian proposes that we don't need to discuss release planning in this meeting.
4. Conflict of Interest Policy
The OLF has asked us to develop a Conflict of Interest policy to help with potential audit issues. We can build on the template created by FOLIO. All voting members of PMC should sign, as they are effectively the project's board of directors. We should also decide if/where to publish this policy.
There were no objections to adopting the CoI policy. Everyone will send a digitally signed copy of the document.
5. Community Call Restructuring/Marketing
Leila shared survey results. The results seem to confirm that the existing time and structure are working well for participants. Demian will report back on the next Community Call.
6. Translation Platform
André began investigating lokalise and identified some issues we'll need to resolve before the platform will be fully functional. Work in progress at pull request #2598.
7. Registered Service Provider Agreement
Two more RSPs have submitted payment, and more payments are pending.
The support web page may need a redesign to better accommodate more RSP logos “above the fold.”
Most remaining providers have confirmed their status. Demian was unable to get responses from CINECA (Italy) or Scanbit (Spain). Scanbit's website still actively references VuFind-related services; CINECA's does not.
Oliver might be able to find a CINECA contact to get clarification.
8. Fundraising Communication Plan
We should develop a strategy for raising funds.
One aspect is keeping track of RSP renewals / reminders – this is likely a responsibility for the treasurer, and the OLF may be able to help with some details.
What about a “membership drive” – timing? Communication types?
Craig suggested that a better understanding of the user base would be helpful in figuring out how to approach fundraising.
He also suggested that once a year is sufficient, and linking it to the Summit makes sense strategically.
Demian pointed out that the installation list offers some insight on the community; Ere pointed out that GitHub forks are also interesting.
Leila suggested that we should articulate what the money will be used for, to highlight the value.
9. Product vs. Project
Ere raised the point (based on internal discussion at National Library of Finland about reputational values) that “Project” sounds like something that has an end date, and “Product” might be a better term for our name – Product Management Committee. Is it worth changing? (Subsequent research reveaeled that “Project” seems to be more commonly used, so Ere withdrew the suggestion).
10. Possible Future Actions
Some other possible items for the future:
- Develop a documentation maintenance plan
- “Good first issue” highlighting
- Outreach to forks for new feature contributions
- Marketing project (better VuFind definition, website improvements, etc.)
- Publication / presentation efforts related to PMC and sustainability
Other Items
David Maus has volunteered to fill in for Hajo starting in December, though he does not feel comfortable taking over Treasurer duties. Craig has volunteered for Treasurer, so he can fill that role if the necessity arises. Scott from OLF is helping in the near term while we wait for news.