Attending: Anne Christensen, Leila Gonzales, Chris Hallberg, Demian Katz, Ere Maijala, Josef Moravec, Mohan Pradhan

Apologies: Oliver Goldschmidt, Craig Murdoch, Peter Murray, Hajo Seng

• Demian/Mohan: make further progress on documentation updates. ONGOING
• Mohan: Share example eBook with PMC when ready (for discussion of “supports the project” logo/wording). ONGOING
• Chris: Demonstrate using GitHub stats to describe the work in a release for 9.1. DONE
• Chris: Review accessibility of current vufind.org theme. ONGOING
• André / Craig: Complete literature review to assess the need for/value of an article about PMC development and sustainability. DONE
• Leila / André: Continue investigating possible applications of AI tools to support the community. ONGOING
• Demian: Share 2023 web analytics for vufind.org, to inform documentation maintenance plan. Include GitHub usage of Learning VuFind® book if possible/appropriate. DONE
• Demian: Review notes from last year to determine “old page” cut-off when reviewing wiki sitemap. DONE
• Demian: Discuss treasurer position with Craig. DONE
• Demian / Mohan: talk to OLF about reimbursement process for Mohan's travel request. DONE
• André / Demian: continue investigating/evaluating options for remote participation in this year's Summit. ONGOING
• Demian: Monitor growth of spam account sign-ups in wiki. ONGOING

This year's goals:

• Release versions 10.0 and 10.1
• Hold a VuFind® Summit in Fall, 2024 linked with WOLFcon in some way
• Develop a documentation maintenance plan
• Investigate possible uses of AI for documentation, support, code reviews, etc.
• Perform literature review in Code4lib Journal/other sources regarding PMC/sustainability; draft and contribute an article if there is a sufficient need/gap.
• Marketing improvements (review vufind.org accessibility, improve content as needed)

Decisions to make:

• How many top pages to review each year?
  • “At least the top 50.”
• How old is old enough to require review when looking at wiki sitemap?
  • Last year's review looked at pages edited in 2020 or earlier (3+ years old).
• How many years of release-specific notes should we retain?
  • 5 years might make sense – we dropped support for PHP 5 in release 6.0, which was 5 years ago. Running anything older than that today seems like an especially bad idea.

(See last month's minutes for prior discussion of these points).

Demian will draft a plan based on these points and share it with the group.

Demian will next work on updating Koha documentation based on Mohan's input.

Demian and Mohan should update the DOAJ page and create a NepJol page based on recent experiments.

Work is still pending on the PubMed Central “open data sources” page. Mohan also plans to contribute documentation related to integrating SubjectsPlus (which recently had example XSLT import configs added to the project) and Moodle (which is still being researched).

Leila summarized her initial investigations with AI. ChatGPT 3.5 may be suitable for cleaning up documentation. Running a ChatBot would have underlying costs to run a server to train the bot, etc.

Craig and André have concluded their literature review and determined that an article about the formation of the PMC would usefully fill a gap in the literature about establishing open source governance in the library space. They both agree that publishing in an open access journal is strongly preferable. Their first choice is Code4lib Journal, with Journal of Librarianship and Information Science and Journal of Librarianship and Scholarly Communication as possible alternatives. They will begin the drafting process soon.

Craig has agreed to serve as treasurer, and he has gone through orientation with the OLF. The treasurer@vufind.org email address now forwards to him.

Demian has received an inquiry from another possible RSP.

Chris found the github-stats project, which might be useful to communicate value/effort using GitHub data. He is willing to integrate this with the website if there is interest.

We started investigating GitHub statistics in response to Chris' mention of a project that used GitHub stats as part of their fundraising strategy; however, he was unable to relocate this project to use it as an example, and his confidence in the value of this method is diminished.

The WOLFcon call for proposals only runs until the end of this month but may be extended. In general, PMC representation at the conference will be minimal; Demian will propose some sessions aimed at introducing newcomers and highlighting crossover with other OLF projects.

It was decided that the official Summit will coincide with the German event at University of Leipzig. André's team and Demian will work on drafting a call for papers over the next few weeks. This CFP may go out after the WOLFcon call closes to avoid the appearance of competition, since these events should be complementary. In the unlikely situation that WOLFcon receives an excess of papers, submitters can be directed to the second event.

Demian checked the user file; it is 2.1MB this month, which is not much growth since last month. We should continue watching periodically to be sure it does not have another burst of expansion. And obviously this is still too big – there are many junk accounts that should be identified and removed, if we can find a way to do so.

Some other possible items for the future:

• “Good first issue” highlighting
• Investigate getting a VPAT
• Outreach to forks for new feature contributions
• Look at It Take a Village Toolkit Governance Activities.
• Look at It Take a Village Toolkit Technology Activities.

Anne mentioned that a recent accessibility review highlighted the need for better landmarks, especially in the facet sidebar. André has received similar feedback. They will discuss further and may open a pull request if a common solution can be found. Chris will also investigate best practices in this area. This also led to general discussion about the project's accessibility strategy (e.g. use native semantic HTML as much as possible, augment with ARIA on an as-needed basis).

• Demian/Mohan: make further progress on documentation updates.
• Mohan: Share example eBook with PMC when ready (for discussion of “supports the project” logo/wording).
• Chris: Review accessibility of current vufind.org theme.
• André / Craig: Begin drafting article about PMC development and sustainability.
• Leila / André: Continue investigating possible applications of AI tools to support the community.
• André / Demian: begin planning Call for Papers for Summit.
• Demian: Monitor growth of spam account sign-ups in wiki.
• Demian: draft documentation management plan.
• Demian: submit some proposals for WOLFcon.