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--- community:pmc_meetings:minutes20240319 [2024/02/20 18:38] – created demiankatz
+++ community:pmc_meetings:minutes20240319 [2024/03/19 15:51] (current) – demiankatz
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 ====== PMC Meeting: March 19, 2024 ======
-Attending:
+Attending: Anne Christensen, Leila Gonzales, Chris Hallberg, Demian Katz, Ere Maijala, Josef Moravec, Mohan Pradhan
-Apologies:
+Apologies: Oliver Goldschmidt, Craig Murdoch, Peter Murray, Hajo Seng
 ===== 1. Review of Action Items from Previous Meeting =====
-  * Demian/Mohan: make further progress on documentation updates.
+  * Demian/Mohan: make further progress on documentation updates. ONGOING
-  * Mohan: Share example eBook with PMC when ready (for discussion of "supports the project" logo/wording).
+  * Mohan: Share example eBook with PMC when ready (for discussion of "supports the project" logo/wording). ONGOING
-  * Chris: Demonstrate using GitHub stats to describe the work in a release for 9.1.
+  * Chris: Demonstrate using GitHub stats to describe the work in a release for 9.1. DONE
-  * Chris: Review accessibility of current vufind.org theme.
+  * Chris: Review accessibility of current vufind.org theme. ONGOING
-  * André / Craig: Complete literature review to assess the need for/value of an article about PMC development and sustainability.
+  * André / Craig: Complete literature review to assess the need for/value of an article about PMC development and sustainability. DONE
-  * Leila / André: Continue investigating possible applications of AI tools to support the community.
+  * Leila / André: Continue investigating possible applications of AI tools to support the community. ONGOING
-  * Demian: Share 2023 web analytics for vufind.org, to inform documentation maintenance plan. Include GitHub usage of Learning VuFind® book if possible/appropriate.
+  * Demian: Share 2023 web analytics for vufind.org, to inform documentation maintenance plan. Include GitHub usage of Learning VuFind® book if possible/appropriate. DONE
-  * Demian: Review notes from last year to determine "old page" cut-off when reviewing wiki sitemap.
+  * Demian: Review notes from last year to determine "old page" cut-off when reviewing wiki sitemap. DONE
-  * Demian: Discuss treasurer position with Craig.
+  * Demian: Discuss treasurer position with Craig. DONE
-  * Demian / Mohan: talk to OLF about reimbursement process for Mohan's travel request.
+  * Demian / Mohan: talk to OLF about reimbursement process for Mohan's travel request. DONE
-  * André / Demian: continue investigating/evaluating options for remote participation in this year's Summit.
+  * André / Demian: continue investigating/evaluating options for remote participation in this year's Summit. ONGOING
-  * Demian: Monitor growth of spam account sign-ups in wiki.
+  * Demian: Monitor growth of spam account sign-ups in wiki. ONGOING
 ===== 2. Goal Review =====
@@ Line 37: / Line 37: @@
 Decisions to make:
   * How many top pages to review each year?
+    * "At least the top 50."
   * How old is old enough to require review when looking at wiki sitemap?
+    * Last year's review looked at pages edited in 2020 or earlier (3+ years old).
   * How many years of release-specific notes should we retain?
+    * 5 years might make sense -- we dropped support for PHP 5 in release 6.0, which was 5 years ago. Running anything older than that today seems like an especially bad idea.
 (See [[community:pmc_meetings:minutes20240220|last month's minutes]] for prior discussion of these points).
+Demian will draft a plan based on these points and share it with the group.
 ==== Page Updates ====
@@ Line 52: / Line 56: @@
 ==== Artificial Intelligence ====
-Last month's agenda was very full, so there was not adequate time to discuss Leila's initial AI experiments.
+Leila summarized her initial investigations with AI. ChatGPT 3.5 may be suitable for cleaning up documentation. Running a ChatBot would have underlying costs to run a server to train the bot, etc.
 ==== PMC Article ====
+Craig and André have concluded their literature review and determined that an article about the formation of the PMC would usefully fill a gap in the literature about establishing open source governance in the library space. They both agree that publishing in an open access journal is strongly preferable. Their first choice is //Code4lib Journal//, with //Journal of Librarianship and Information Science// and //Journal of Librarianship and Scholarly Communication// as possible alternatives. They will begin the drafting process soon.
 ===== 4. Treasurer Status =====
+Craig has agreed to serve as treasurer, and he has gone through orientation with the OLF. The treasurer@vufind.org email address now forwards to him.
 ===== 5. Fundraising =====
+Demian has received an inquiry from another possible RSP.
+Chris found the [[https://github.com/jasongaylord/github-stats/|github-stats]] project, which might be useful to communicate value/effort using GitHub data. He is willing to integrate this with the website if there is interest.
+We started investigating GitHub statistics in response to Chris' mention of a project that used GitHub stats as part of their fundraising strategy; however, he was unable to relocate this project to use it as an example, and his confidence in the value of this method is diminished.
 ===== 6. WOLFcon 2024 =====
+The WOLFcon call for proposals only runs until the end of this month but may be extended. In general, PMC representation at the conference will be minimal; Demian will propose some sessions aimed at introducing newcomers and highlighting crossover with other OLF projects.
+It was decided that the official Summit will coincide with the German event at University of Leipzig. André's team and Demian will work on drafting a call for papers over the next few weeks. This CFP may go out after the WOLFcon call closes to avoid the appearance of competition, since these events should be complementary. In the unlikely situation that WOLFcon receives an excess of papers, submitters can be directed to the second event.
 ===== 7. Wiki Account Management =====
+Demian checked the user file; it is 2.1MB this month, which is not much growth since last month. We should continue watching periodically to be sure it does not have another burst of expansion. And obviously this is still too big -- there are many junk accounts that should be identified and removed, if we can find a way to do so.
 ===== 8. Possible Future Actions =====
@@ Line 75: / Line 94: @@
 ===== Other Items =====
+Anne mentioned that a recent accessibility review highlighted the need for better landmarks, especially in the facet sidebar. André has received similar feedback. They will discuss further and may open a pull request if a common solution can be found. Chris will also investigate best practices in this area. This also led to general discussion about the project's accessibility strategy (e.g. use native semantic HTML as much as possible, augment with ARIA on an as-needed basis).
 ===== Action Items =====
+  * Demian/Mohan: make further progress on documentation updates.
+  * Mohan: Share example eBook with PMC when ready (for discussion of "supports the project" logo/wording).
+  * Chris: Review accessibility of current vufind.org theme.
+  * André / Craig: Begin drafting article about PMC development and sustainability.
+  * Leila / André: Continue investigating possible applications of AI tools to support the community.
+  * André / Demian: begin planning Call for Papers for Summit.
+  * Demian: Monitor growth of spam account sign-ups in wiki.
+  * Demian: draft documentation management plan.
+  * Demian: submit some proposals for WOLFcon.
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