Attending:

Apologies: Peter Murray

• Demian/Mohan: make further progress on documentation updates. ONGOING
• Mohan: Share example eBook with PMC when ready (for discussion of “supports the project” logo/wording). ONGOING
• Chris: Demonstrate using GitHub stats to describe the work in a release for 9.1. ONGOING
• Chris: Review accessibility of current vufind.org theme. ONGOING
• André / Craig: Complete literature review to assess the need for/value of an article about PMC development and sustainability. ONGOING
• Leila / André: Continue investigating possible applications of AI tools to support the community. ONGOING
• Demian: Share 2023 web analytics for vufind.org, to inform documentation maintenance plan. Include GitHub usage of Learning VuFind® book if possible/appropriate. DONE
• Demian: Review notes from last year to determine “old page” cut-off when reviewing wiki sitemap. DONE
• Demian: Discuss treasurer position with Craig. DONE
• Demian / Mohan: talk to OLF about reimbursement process for Mohan's travel request. DONE
• André / Demian: continue investigating/evaluating options for remote participation in this year's Summit. ONGOING
• Demian: Monitor growth of spam account sign-ups in wiki. ONGOING

This year's goals:

• Release versions 10.0 and 10.1
• Hold a VuFind® Summit in Fall, 2024 linked with WOLFcon in some way
• Develop a documentation maintenance plan
• Investigate possible uses of AI for documentation, support, code reviews, etc.
• Perform literature review in Code4lib Journal/other sources regarding PMC/sustainability; draft and contribute an article if there is a sufficient need/gap.
• Marketing improvements (review vufind.org accessibility, improve content as needed)

Decisions to make:

• How many top pages to review each year?
• How old is old enough to require review when looking at wiki sitemap?
  • Last year's review looked at pages edited in 2020 or earlier (3+ years old).
• How many years of release-specific notes should we retain?
  • 5 years might make sense – we dropped support for PHP 5 in release 6.0, which was 5 years ago. Running anything older than that today seems like an especially bad idea.

(See last month's minutes for prior discussion of these points).

Demian will next work on updating Koha documentation based on Mohan's input.

Demian and Mohan should update the DOAJ page and create a NepJol page based on recent experiments.

Work is still pending on the PubMed Central “open data sources” page. Mohan also plans to contribute documentation related to integrating SubjectsPlus (which recently had example XSLT import configs added to the project) and Moodle (which is still being researched).

Last month's agenda was very full, so there was not adequate time to discuss Leila's initial AI experiments.

Craig has agreed to serve as treasurer, and he has gone through orientation with the OLF. The treasurer@vufind.org email address now forwards to him.

Demian has received an inquiry from another possible RSP.

The WOLFcon call for proposals only runs until the end of this month. We should decide what sessions to propose, where to fit our own Summit, and where/how to put out our own call for papers.

Demian checked the user file; it is 2.1MB this month, which is not much growth since last month. We should continue watching periodically to be sure it does not have another burst of expansion. And obviously this is still too big – there are many junk accounts that should be identified and removed, if we can find a way to do so.

Some other possible items for the future:

• “Good first issue” highlighting
• Investigate getting a VPAT
• Outreach to forks for new feature contributions
• Look at It Take a Village Toolkit Governance Activities.
• Look at It Take a Village Toolkit Technology Activities.