This document is currently an agenda; it will be fleshed out into minutes following the meeting.

Attending: Oliver Goldschmidt, Demian Katz, André Lahmann, Jan Maas, Ere Maijala

Apologies: Chris Hallberg, Craig Murdoch, Leander Seige

• Mohan: make further progress on updating Open Data Sources wiki pages. ONGOING
• Demian: set up struct plugin in Dokuwiki to allow page ownership mechanism. DONE
• Demian: set up info@vufind.org email to forward to the PMC. DONE
• Chris: Implement a page age warning in Dokuwiki using Javascript. DONE
• Craig: finish designing RSP form (checkbox conversion, add CAPTCHA) and share CSS updates with Chris. DONE
• Leila: draft an RSP logo. DONE
• Demian: draft an email to share with current VuFind service providers. DONE
• Demian: draft a Community Call survey. DONE

Both events took place prior to this meeting. We should make plans to prepare for next year's events.

In case anyone is interested, there is an open call for hosts for the next WOLFcon.

Video recordings from both days of the event have been uploaded to a shared folder so that Leila and/or Chris can begin editing them.

Chris added a page age warning to the wiki as discussed previously.

Demian set up the struct plugin so that we can now assign page ownership to users. He created a Page Owners page summarizing assignments. Currently, this is the only page with an owner. Craig did some CSS work to make the property box at the top less intrusive. We can begin taking ownership of pages and regularly checking the table for outdated content.

Demian also added the “data tables” plugin and used it to make the installations page sortable. We can apply this behavior to other tables as needed.

During the Summit, Mohan proposed a documentation survey; this may be a good project to follow the Community Call survey.

Remaining assignments:

• Mohan: review/edit/update MeSH, DoAJ and PubMed Central pages; add NepJol page.

Demian set up forwarding from info@vufind.org to members of this group. Nearly everyone has confirmed their email addresses, but please talk to Demian if you're not yet set up but wish to be.

The OLF has also set up standard manager@vufind.org, secretary@vufind.org and treasurer@vufind.org addresses for the officers. Demian has set up appropriate forwarding for these as well (though the Treasurer position is currently in flux, so it is currently forwarding only to Demian).

VuFind 8.1 went out on time. Now it is time to plan for 9.0. As discussed at the Summit, the hope is to begin using the Community Call to review outstanding 9.0-targeted tickets in JIRA and GitHub on a monthly basis to encourage greater progress.

Craig has completed the RSP form, and Leila has drafted the RSP logo. Demian has drafted a vendor email and revised it using feedback from Leila and Craig.

Demian has also taken care of adjusting the RSP form to mail to info@vufind.org and has tested that it works – we have received our first RSP (effective WEBWORK)!

Next steps:

• Link to RSP agreement from support page and GitHub.
• Send the vendor email when everything is ready.

Demian drafted a survey and shared it with the group.

Some other possible items for the future:

• Develop a fundraising communication plan - after completion of Registered Service Provider work
• Develop a documentation maintenance plan
• “Good first issue” highlighting
• Outreach to forks for new feature contributions
• Marketing project (better VuFind definition, website improvements, etc.)
• Publication / presentation efforts related to PMC and sustainability
• Select a translation platform to help automate i18n processes ( new!)
• Look at It Take a Village Toolkit Governance Activities.
• Look at It Take a Village Toolkit Technology Activities.

Jan will be moving to a new position at a different organization; we will need to identify a new interim treasurer. Jan is trying to find a candidate before he departs.