Attending: Anne Christensen, Oliver Goldschmidt, Leila Gonzales, Chris Hallberg, Demian Katz, André Lahmann, Ere Maijala, Josef Moravec, C.J. O'Hara, Mohan Raj Pradhan

Apologies: David Maus, Craig Murdoch

• ALL: remember the new meeting day starting next month! DONE
• Craig/Demian/André: continue updating older wiki pages as time permits. ONGOING
• Demian/Mohan: make further progress on updating/testing Koha installation and Open Data Sources wiki pages. ONGOING
• Demian: follow up regarding outstanding RSP applications. DONE
• André/Demian: put lokalise on the agenda (and develop content) for the May 2 Community Call. DONE
• André: move security audit process forward. ONGOING
• Mohan: draft a fundraising plan document for discussion next time. DONE
• ALL: think about whether/how to participate in WOLFcon 2023. ONGOING

Two RSP's are still in-process. Demian sent follow-up but has not received a response.

Koha wiki page development/testing is still ongoing.

Demian also continued updating older pages (though at a very slow pace).

Work is still pending on MeSH, DoAJ, PubMed Central and NepJol “open data sources” pages. Mohan also plans to contribute documentation related to integrating SubjectsPlus (which recently had example XSLT import configs added to the project) and Moodle (which is still being researched).

The April training discussion was canceled due to schedule problems; the conversation will continue later this month.

André demonstrated Lokalise at last week's Community Call and next steps were discussed there. Progress continues to be made.

Demian has not received any details since last time, but proposes opening a call for papers, with a section of the form indicating whether presenters have a preference for in-person at WOLFcon or virtual presentations, so we can be flexible about scheduling.

Demian has drafted a submission form, Summit wiki page and call for papers (all heavily influenced by past years) for review/feedback.

Leila asked about AV; Demian's understanding is that this is built into the conference space.

André is willing to help with organization.

Leila is willing to help with video post-production.

Demian will send out the call for papers on 5/22. Please share feedback before that.

Goal Review:

• Release versions 9.0 (DONE!) and 9.1 (October?)
• Hold a VuFind® Summit in Summer, 2023 linked with WOLFcon in some way
• Run fundraising campaign in parallel with summer conference season
• Complete a documentation improvement project
• Complete a website improvement project (marketing-oriented)
• Finish implementation of standard translation platform
• Investigate possible training partnerships and fundraising around training materials

André received a report that project scheduling is beginning, so we should have more news in the next few days.

Mohan shared a useful fundraising example from the DSpace community. He and Demian drafted a fundraising pitch document which was shared with PMC members for feedback.

See December 12, 2022 minutes for other brainstorming notes about use of funds.

Next steps: Demian will draft a shorter communication and put the longer document in a place where it can be linked to.

Demian has been finding it challenging to keep up with the volume of accessibility-related pull requests. These often lead to long discussions, ensuring technical correctness requires specialized knowledge, and consensus is often hard to find. The project would benefit from a formal accessibility lead to help with decision making and review of this type of work. Are any resources available to support this?

Ere pointed out the value of consistency, and agrees it would be valuable to have someone to help oversee it.

André shared that FINC's backlog is being worked on, which is contributing to the current volume of accessibility PRs. He acknowledged the challenges of accessibility and the inevitability of “discussion overhead” on all these changes. He will discuss this with his team at their next meeting.

Josef has a report from users with screen readers (about a year old) pending analysis. This may be useful. There is a non-profit in Brno which may be able to help with occasional follow-up analysis/testing.

Leila suggested Andi as a helpful standard for help with accessibility reviews. Ere also highlighted axe DevTools. Chris shared this useful accessible forms page.

Ere pointed out that these tools help, but many problems involve semantics beyond what the tools can catch.

Ere said (and Demian agreed) that this is important work, and the high volume of pull requests is not a bad thing – we just need to find a way to manage them as efficiently as possible. Ere has a colleague (GitHub username @pasitiis) with accessibility expertise who is interested in helping with upstream code – PR reviews, etc. Demian will ask for his input when appropriate, and we can consider a committer nomination in future to make it easier to request reviews if the collaboration works out well.

Demian suggested that more, smaller PRs might be easier to manage than larger ones – tiny easy-to-merge PRs are welcome, so that the hard parts can be discussed in isolation.

Some other possible items for the future:

• Develop a documentation maintenance plan
• “Good first issue” highlighting
• Outreach to forks for new feature contributions
• Marketing project (better VuFind® definition, website improvements, etc.)
• Publication / presentation efforts related to PMC and sustainability
• Look at It Take a Village Toolkit Governance Activities.
• Look at It Take a Village Toolkit Technology Activities.

None this month.

• Craig/Demian/André: continue updating older wiki pages as time permits.
• Demian/Mohan: make further progress on updating/testing Koha installation and Open Data Sources wiki pages.
• André: move security audit process forward.
• Demian/André: continue work on Lokalise integration.
• Demian: send out 2023 Summit/WOLFcon call for papers on 5/22.
• ALL: review call for papers and submission form and provide feedback to Demian before 5/22.
• Demian: draft short version of fundraising communication; post long version in wiki so it is linkable.
• André: brainstorm accessibility pull request management improvements with team.
• Josef: review screen reader feedback; share if useful.
• Demian: include GitHub user @pasitiis in accessibility conversations where appropriate.